Total Rewards Analyst

Aspen Aerogels

Aspen Aerogels

IT
Northborough, MA, USA
Posted on Friday, May 24, 2024

Aspen Aerogels® is a rapidly growing aerogel technology company founded in 2001 to capitalize on patented advances in aerogel manufacturing. Aspen’s extensive portfolio of proprietary aerogel products are manufactured at scale and sold worldwide in the Electric Vehicle, Energy Infrastructure, and Power Generation industries. Aspen is a Tier 1/2 Automotive supplier of PyroThin® thermal barriers, and our Pyrogel® and Cryogel® insulation products are used by virtually all leading petrochemical and refining company across more than 50 countries. We’re on a mission to build a world-class organization as we continue to grow our energy infrastructure business, and expand to meet demand for PyroThin thermal barriers in the rapidly growing Electric Vehicle sector over the next decade. We’re looking for great passionate, dynamic talent to join our team.

The Total Rewards Analyst takes an analytical and detail-oriented approach to developing and supporting Aspen Aerogels, Inc. compensation and benefits programs. This position will play a key role assisting in the development, implementation, communication and administration of the Company’s compensation & benefits programs.

DUTIES AND RESPONSIBILITIES:

Compensation:

  • Review internal compensation data and perform analysis of external market statistics to determine the competitive and fair pricing for new and existing roles, and provide recommendations for new positions, candidate offers and internal progression.
  • Support administration of equity compensation plans, including stock options, restricted stock units (RSUs), and employee stock purchase plans (ESPPs).
  • Ensure accurate recordkeeping of equity grants, exercises, and vesting schedules.
  • Assist in the implementation and management of compensation analytics platform to help facilitate ongoing compensation planning review and analysis with HR and business leaders.
  • Support the creation and maintenance of compensation planning systems and dashboards within the annual compensation cycle.
  • Lead the participation in compensation survey submission as well as collecting and analyzing salary information to help determine competitive positioning
  • Maintain job descriptions library. Conduct reviews of job descriptions to ensure organization requirements and title standards are being met and market pricing accurately reflects the role. Work with HR and internal business managers to ensure roles are clearly defined, meet compliance standards for ADA and other best practices.
  • Perform internal audits and reviews periodically for FLSA status requirements and local, state and federal minimum wage requirements
  • Assist with various ad hoc research projects and/or special projects.
  • Assist in the implementation and administration of Aspen compensation programs.
  • Work closely with Finance, Legal, and external providers to ensure compliance and recurring accrual and regulatory reporting requirements, including SEC rules and tax laws.

Benefits:

  • Support the administration of employee benefits including group health, dental, vision, life insurance, accident and disability, 401(k), EAP and wellness benefits, spending accounts, supplemental benefits and other benefits programs.
  • Assist in the preparation of information for ensuring compliance including annual 401(k) plan, 5500s, Summary Plan Descriptions, FLSA, ADA, ERISA, ACA, FMLA, HR audits, etc
  • Collaborate on the administration of the 401(k) plan to ensure compliance such as: ensuring the accuracy of plan enrollments through ongoing reconciliation, loan/hardship withdrawal administration, and administration of the annual audit requests.
  • Assist with communications to employees, including creating and editing content and liaising with the Broker and Legal for guidance, content, and compliance.
  • Support ongoing ACA plan compliance.
  • Support aspects of annual Open Enrollment process.
  • Support the administration of global benefits plans.
  • Serve as backup and provide ongoing assistance in the administration of the Leave of Absences programs.
  • Communicate regularly with internal and external teams on complex employee inquiries including HR, Payroll, Finance, Brokers, and account managers at the various vendors
  • Works with internal stakeholders and vendors as needed in planning and executing of wellness initiatives including annual benefits and wellness events.
  • Performs other related duties as assigned by management.
  • Adopt and follow Aspen’s core values of Safety, Quality, Integrity, Teamwork, Customer and Innovation on both a personal and professional level.

QUALIFICATIONS:

  • Bachelor's Degree (BA) from four-year college or university, or equivalent combination of education and experience.
  • 5 plus years of progressive compensation and benefits experience
  • Excellent judgment, integrity and discretion involving confidential information
  • Exceptional written and verbal communication skills
  • Exceptional people and customer service skills with experience and desire to help employees at all levels
  • Outstanding computer skills including but not limited to MS Excel and Word, Web-based programs and tools. Expert-level MS Excel a plus (Vlookups, Pivot tables, etc.)
  • Outstanding problem-solving skills
  • Ability to work independently with minimal direction
  • Strong ability to multi-task and meet tight deadlines
  • Ability to establish priorities as related to assigned projects
  • Ability to function in a fast-paced and demanding environment

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

  • Occasionally required to stand and walk
  • Frequently required to sit
  • Continually required to utilize hand and finger dexterity
  • Occasionally required to climb, balance, bend, stoop, kneel or crawl
  • Continually required to talk or hear
  • Occasionally works around fumes, airborne particles, or toxic chemicals when in the manufacturing environment
  • While performing the duties of this job, the noise level in the work environment is usually moderate
  • The employee must occasionally lift and/or move more than 20 pounds / frequently lift and/or move up to 10 pounds / continually lift and/or move up to 5 pounds.
  • Specialized equipment, machines, or vehicles used: Occasional use of office copier and scanner

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PERKS OF JOINING OUR TEAM!

Aspen is committed to offering a comprehensive benefits package, a positive and productive work environment, encouraged work/life and family balance, and opportunities for growth and development, in a culture that is focused on inclusion, sustainability, and working together to solve the world’s toughest challenges.

Aspen is proud to offer a competitive benefits package including Medical, Dental, Vision, Tuition Reimbursement, Paid Holidays, Sick Time, and PTO. In addition, we also offer Fitness Reimbursement, a 401k Employer Match, Life and Disability Insurance, and other benefits.

Aspen Aerogels, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.

Aspen Aerogels, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to abuttitta@aerogel.com or call (508) 466-3111 and let us know the nature of your request and your contact information.