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Facilities Manager
Intersystems
Operations
Santiago, Santiago Metropolitan Region, Chile
Posted on Jul 27, 2024
InterSystems is hiring an experienced Facilities Manager to support the LATAM offices. You will need to have experience of managing Class A office space and maintaining company facilities and equipment to an extremely high standard across the LATAM region.
The role reports to the Director of Facilities and the successful candidate will cover a broad range of responsibilities including Supplier Management, Third Party Contracts, Lease Renewals and Agreements, Refurbishments, Maintenance and Servicing, Health & Safety and all aspects of FM Compliance and Business Continuity.
This role is office based in Santiago and responsibilities include:
New Offices & Refurbishments
- Liaise with agencies to search for office premises and undertake site visits in order to shortlist option. Start negotiations and prepare presentation of final selection and costings.
- Negotiate head of terms and leases with in-house and local lawyers
- Liaise with architect to design floor plan options
- Organise and coordinate complete office fit out
- Coordinate building work and assist employees with internal moves.
General
- Build and maintain good working relationships with external contractors and vendors of equipment and supplies
- Negotiate and review maintenance and utilities contracts for the UK office and keep accurate and up to date records of maintenance work carried out.
- Ensure the PPM schedule for owned buildings is adhered to
- Ensure security standards are maintained and adhered to by employees
- Manage the flow of communication within the offices and ensure the smooth running of routine facilities duties
- Preparation of high level and complex reports and presentations
- Assist the Director of Facilities with the development and management of the departmental budget
- Remains current on Health and Safety regulations concerning facilities and safety
- Ad hoc project work (which could involve overseas travel) as required.
Health and Safety & Compliance
- Review the Health and Safety policy against changes in legislation
- Ensure risk assessments are completed on an ongoing basis with relevant changes made
- Ensure compliance with our ISOs and Global Environmental Goals
- Sit on the Business Continuity Committee and ensure company has resiliency to emergencies
- Provide suitable Health and Safety advice to Managers and employees, determine training needs and correct poor practices
- Issue work permits from contractors for dangerous work
- Ensure correct notices are displayed in all offices
- Ensure the office has trained fire wardens and first aiders.
Job Qualifications
- Excellent execution and follow up, ability to work under pressure and to tight deadlines.
- Highly developed organisational skills with the ability to work effectively in a team environment
- 5+ years experience of facilities management including lease negotiations and heads of terms
- In depth, demonstrable knowledge of hard service management including asset maintenance and PPM scheduling
- Strong analytical and report writing skills
- Excellent communication skills
- Flexibility to work evenings and weekends when required with time given back in lieu
- Advanced level Microsoft Office skills – Word, Excel and PowerPoint, Outlook.
As an equal opportunities employer, InterSystems does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our organisation.
About InterSystems
Established in 1978, InterSystems provides innovative data solutions for organizations with critical information needs in the healthcare, finance, and logistics sectors and beyond. Our cloud-first data platforms solve interoperability, speed, and scalability problems for organizations around the globe. InterSystems also develops and supports data management in hospitals through the world’s most proven electronic medical record, as well as unified care records for health systems and governments through a powerful suite of healthcare data integration solutions. The company is committed to excellence through its award-winning, 24×7 support for customers and partners in more than 80 countries. Privately held and headquartered in Cambridge, Massachusetts, InterSystems has 25 offices worldwide. For more information, please visit InterSystems.com.