Stock Administration Manager



Denver, CO, USA
Posted on Thursday, May 16, 2024

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit to see how we empower creators to own their own destiny.

Calling all Stock Plan Enthusiasts! We’re on the lookout for a Stock Administration Manager who’s as scrappy as they are savvy, with a passion for building an extraordinary experience. If you’re a master of stock administration, thrive on building robust processes and fostering strong business relationships, we want to hear from you. Join us in shaping the future of Klaviyo’s stock programs!

How You'll Make a Difference

  • Own day-to-day operations including equity transaction processing, file feed management, employee questions, etc…
  • Support efforts to grow and scale the function through automation, process improvement, and partnership with internal and external business partners
  • Support employee education and communication initiatives
  • Partner across Klaviyo’s Finance, Legal, Payroll, People Technology and HR teams to ensure accurate budgeting, financial reporting, timely tax withholding and payroll reporting, and compliance with securities and tax laws, regulations and disclosure requirements
  • Prepare data analysis and forecast modeling scenarios for shares available, participant vesting, etc.
  • Perform monthly, quarterly, and annual reconciliations
  • Prepare and maintain documentation of equity-related processes for external audits and compliance with internal controls
  • Build best in class processes and process documentation
  • Participate in other compliance program development as needed
  • Special projects as needed, including ad hoc equity and tax research and efforts to develop, implement and improve processes that improve support of business clients

Who You Are

  • Employee advocate who is serious about delivering an exceptional and frictionless employee experience
  • A scrappy spirit that thrives on challenges and drives results
  • Global experience with knowledge of reporting, taxation and regulatory filing requirements
  • Ability to architect streamlined processes that keep pace with our rapid growth
  • Proven track record of high velocity in work output, thriving in a fast-paced environment, exceptional attention to detail and a proactive approach to problem-solving
  • Build workflows enabling us to scale without compromising quality, ensuring that our
  • operations remain seamless and agile
  • Ability to communicate effectively, clearly, and concisely both verbally and in writing
  • Demonstrated strong analytical and negotiation skills; ability to successfully perform independent in-depth analysis and present findings
  • Strong Excel skills, ability to leverage complex formulas and modeling
  • Ability to handle confidential information with discretion

Education and Experience:

  • Bachelor's degree in accounting, business administration, finance, or similar field
  • 7+ years' experience working in a global equity administration role for a public company
  • Comprehensive understanding of accounting standards, taxation, laws and regulations related to equity compensation
  • Certified Equity Professional (CEP) certification preferred

The pay range for this role is listed below. Sales roles are also eligible for variable compensation and hourly non-exempt roles are eligible for overtime in accordance with applicable law. This role is eligible for benefits, including: medical, dental and vision coverage, health savings accounts, flexible spending accounts, 401(k), flexible paid time off and company-paid holidays and a culture of learning that includes a learning allowance and access to a professional coaching service for all employees.

Base Pay Range For US Locations:
$136,000$204,000 USD

Get to Know Klaviyo

We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.

Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.

IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (, instant messaging platforms, or unsolicited calls.

You can find our Job Applicant Privacy Notice here.