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Procure to Pay Specialist
Klaviyo
Boston, MA, USA
Posted on Sep 26, 2024
At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny.
The P2P Specialist will oversee the entire Procure-to-Pay process for their aligned category. The employee will assist in Procurement requests, creation of Purchase Requisitions, Invoice Entry as well as ad-hoc assistance to Category and Accounting Managers. The P2P specialist will be expected to understand their category of responsibility, maintain relationships with stakeholders and suppliers as well as continually take on more challenging responsibilities in the areas of negotiations, requests for proposals and work jointly with other areas of the Procure to Pay Process to fulfill business requests (i.e. Legal, Risk and Trust).
How you will make a difference:
The P2P Specialists will support the Procurement Category Managers, Accounts Payable teams within the Procure-to-Pay organization by:
- Maintain relationships with their assigned category’s stakeholders
- Review and process invoices with careful attention to detail including amount, business purpose, period of service, and appropriate general ledger coding
- Have knowledge of the vendors and relationships within the category
- Understand their category spend and how it relates to the business and business outcomes
- Ensure Purchase Order Accuracy when creating PRs
- Monitor Purchase Orders for timely invoicing, accurate accruals and punctual closure
- Work to push efficiencies within their category with supplier submitted invoices, employee self-service and education
- Co-own Procurement requests with their Category Manager’s and own end to end
- Assist category manager with other activities including RFPs, negotiations and data/reporting
- Maintain accurate and up-to-date records of all purchase orders, invoices, and new vendors related documentation for auditing purposes
- Participate in the 1099 annual reporting process
- The P2P specialists will play an integral role in expediting Procurement and Accounts Payable/T&E requests and ensuring the level of effort is right sized based on request complexity, risk and spend.
- The P2P specialists will be required to collaborate on a daily basis with legal, finance, risk and trust as well as many other business partners within Klaviyo. Additionally, the P2P specialists will interact with external parties including current and future suppliers/partners.
Who you are:
- Willingness to learn and understand new subject matter daily
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.
- Accounting experience is a plus
The pay range for this role is listed below. Sales roles are also eligible for variable compensation and hourly non-exempt roles are eligible for overtime in accordance with applicable law. This role is eligible for benefits, including: medical, dental and vision coverage, health savings accounts, flexible spending accounts, 401(k), flexible paid time off and company-paid holidays and a culture of learning that includes a learning allowance and access to a professional coaching service for all employees.
Base Pay Range For US Locations:
$27.70—$41.54 USD
Get to Know Klaviyo
We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.
Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.
IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls.
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