Associate Engineer - DataDoc Mgmt



Makati, Metro Manila, Philippines
Posted on Tuesday, May 28, 2024

Where you fit in

Technical Asset Operations (TAO) team aims to develop central, competitive capabilities, delivering end-to-end value through the AMS work processes as an integral part of our Downstream Manufacturing (DS-M), Integrated Gas & New Energies (IGNE) and Upstream (UP) asset teams. We support the business worldwide and often do so together with the deep capability of our Project & Technology (P&T), Information Technology (IT) and Finance & Data Operations (FO-Data) partners. You are going to play a vital role in the delivery of continued efficiency and effectiveness improvement by bringing cross-business learning on key processes.

What is the role

Provide support to Shell OUs in Managing the Asset data & Digital methodologies/solutions to execute their transformation into value added business needs for today and future to operate safely, efficiently and effectively.

  • Maintenance, assurance, technical support, and standardization of Shell’s Upstream, IG and Downstream assets technical data.

  • Document Management of an asset’s technical drawings, vendor/OEM correspondences, procedures, and other engineering drawings.

  • Ability to understand technical drawing related to maintenance such as P&IDs, PEFS, PFD, SLD.

  • Background in Oil and Gas maintenance and operations is an advantage.

What we need from you

The role is expected to perform document management of technical data, procedures, and engineering drawings through functional mailbox management, metadata management, and high level quality checks

  • Work in CMMS (SAP) and EDMS tools such as either AIM-EDMS / ASSAI / ACCONEX / UDOCs (Doc Management tool) or similar Bentley document management tools like ALIM, Project wise for Maintenance, assurance, technical support and standardization of technical data and documents of the manufacturing sites, chemical plants, supply chain and distribution locations. With support roles on site engagement & technical & tools forums.

  • Analyze data and business processes which includes data cleansing, data mining and profiling, benchmarking, reporting projects for site related equipment and maintenance related activities.

  • Monitors functional mailbox for Document Turnovers on daily basis and prioritizes the completion of these document turnovers based on agreed criteria and in line with asset standards.

  • Understands data related maintenance reports, equipment drawings, circuit diagrams, P&IDs, operation and maintenance manuals of OEMs for Downstream (Refineries and Chemical plants) operations. Understanding the functions of the various equipment’s /instruments and knowledge of reading/ interpreting the engineering drawings (P&IDs, PEFS, PFDs) is an advantage.

  • Support Project and plant change teams in developing PDDP's (project Doc Data Plan) and/or DDSF (Doc Data Scope Form)

  • Ensure project and plant changes deliver according DDSF and report deviations to PM / PCE.

  • Coordinate As built doc/data workflow between Shell PM and EPC including doc/tag reservations, specifying doc/data requirements.

  • Act as gate keeper for Project managers and PCE's for timely processing of information and pro-actively intervene in case of non-delivery

  • Opens each drawing or document and performs quality check based on the Asset’s Document Management standards - returns document turnovers to the originator that don’t meet baseline quality standards. Sends required notifications and closes document turnover per instruction when complete.

  • Loads documents to EDMS, adds metadata and links to FLOC per instruction.

  • Looks at opportunities to streamline processes in the future.

  • Support Data/document improvement projects which may include data cleanse, data mining, benchmarking, reporting projects and track evidence as per Site Reference Documents

  • Ensures appropriate Engineering discipline controls for projects and plant changes throughout the Opportunity Realization

Key Experiences and Qualifications:

Preferably a graduate of Engineering in Mechanical / Instrumentation/ Electrical/ Industrial/Chemical Engineering, with 2 years of experience from one or more of the following:

  • Experience handling technical documentation in the Oil and Gas or related industry.

  • Experience working in an ERT or Computerized Maintenance Management Systems (CMMS) such as SAP/Blueprint.

  • Experience in Bentley EB ALIM, Project wise, ASSAI, and Primavera is a big advantage.

  • Experience in applying document management standards (such as Document Numbering schemes), metadata management, and working in an established document management workflow.

  • Technical Documentation of Project Drawings – IFR/IFC’s, Level Sketches, P&IDs, PEFs, etc., Vendor/OEM Manuals, Equipment Diagrams

  • Experience in Engineering Continuous Improvement practices, Failure Mode and Effects Analysis, Fault Tree Analysis, and Total Quality Management is an advantage.

  • Effective initiative to identify and help resolve business and technical issues within areas of responsibility.

  • A self-starter and reliable deliverer, with good verbal and written skills in English.

  • Exposes the individual to all cultural backgrounds and organizational levels across the globe, across diverse time zones.

An Inclusive & Progressive Place to Work

  • To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.

  • We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

  • We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

  • If you don't see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown that women and underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.

  • We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.