Contracts & Procurement Specialist

Shell

Shell

Operations
Karachi, Karachi City, Sindh, Pakistan
Posted on Monday, June 24, 2024

The Contracting and Procurement (CP) function is responsible for all third party (non-hydrocarbon) spend. The CP Specialist is an important frontline role responsible for leading and managing all contracting & procurement activities (tactical & operational) for DS Operations in Pakistan. The incumbent will be responsible for Managing Contract Strategy, Tactics and Contract Management activities for one of the COB/Function in Shell Pakistan Limited primarily however projects from other COB/Function may be assigned based on business needs.

Accountabilities

This role is responsible for the E2E contracting & procurement activities, as required by the Category and Contracting Process (CMCP). The Specialist will be Accountable for the effective identification and delivery of Third Party Spend Savings & Value Improvement (VI) against target through category based innovative /creative commercial solutions, strong Business Partnering and effective stakeholders management. The Specialist is expected to Lead and Drive the CP Transformation agenda for Pakistan, especially focusing on speed and simplification opportunities. He/ She needs to ensure Requisition to Pay (Payment on time, Non-Compliant PO, PO Automation) as well as HSSE and E&C compliance targets are met.

Key Elements of the role includes

1. Efficient transactional processing of material/service requisitions into accurate Purchase Orders as well as the sourcing.

2. Consolidate existing contracts and channel future demand into existing agreements as applicable.

3. Manage and execute materials and/or services buying activities in support of the business.

4. Develop tenders/bids and negotiate contracts in line with the Shell Model Contracts Library and working with Shell Legal as necessary.

5. Liaise with end-users to ensure their requirements (requisitions) are fulfilled in a timely, efficient and accurate manner.

6. Maximize value from Tactical/Operational Contracts and implement Framework Agreements and Category contracts.

7. Source and manage the end to end purchase order process including accurate, timely PO's, resolution of vendor issues, accurate delivery of materials and competitive sourcing of material/services when required.

8. Ensure the RtP process is understood and followed in the business lines and take relevant actions for improvement.

Dimensions

The Specialist will be responsible for specific COB/Function as primary responsibility however given Pakistan is an integrated market, there can be projects/tasks assigned from other COB/Function based on the business need.

Job Responsibilities:
Outcome - Value
Develop commercially competitive project sourcing strategies and tactics that meet the Business demand while considering potential implementation of Global Strategies at local/regional level. Conduct tenders, evaluate bids & drive negotiations in line with the sourcing strategies. Some key specific areas include; Facilitating the contract holders and partnering with business in conducting Contract Performance Reviews of operational contracts, Identifying potential saving areas in contract commercial terms. Carrying out benchmarking if necessary. Identify, develop & implement contract improvement opportunities.

Outcome - HSSE
Ensure Contracting Strategy supports Safety Aspiration through implementation of robust Contractor Safety Management practices and alignment to Shell’s personal and process safety goals.

Business Interface
Proactively identify & understand commercial/procurement needs from internal stakeholders. This may involve constructively challenging the Business Demand &/or Procurement Practices in order to drive value and efficiency for the organization.

Supplier Interface
Manage Supplier Relationship effectively and collaboratively drive continuous performance improvement via relevant contract key metrics (Eg: Health & Safety, Operations, Cost, Capex). This would involve constructively challenging the Suppliers in terms of the contract delivery and performance as well.

CP Interface
Ensure strong connect across the wider CP Organization to ensure continuous cross sharing and leveraging of best practices.

Process
Ensure application of the end to end process, using commercial judgement, common sense and a simplification mind-set, understanding the difference between non-negotiable compliance elements (Safety, E&C, Code of Conduct, Law) and CP operating practices, while always keeping enterprise business value in focus.