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Government Admin Assistant
Shell
This job is no longer accepting applications
See open jobs at Shell.See open jobs similar to "Government Admin Assistant" Mass Technology Leadership Council.Administration
Riyadh Saudi Arabia
Posted on Monday, August 26, 2024
Purpose:
The role has two dimensions:
1) Government relation:
To assist the company on all government interactions, coordinating with various government entities, and ensuring compliance with governmental procedures and regulations.
2) Real Estate:
To support administration activities to Facility Management, assist with daily operations, ensure timely reports , and maintain all routine checks.
Dimension:
- All Shell’s government activities in Saudi Arabia
- 60% for Real Estate activities and 40% Government affairs Activities
Tasks & Job Duties:
Government Affairs Responsibilities:
Responsible for all government affairs and communicates on behalf of company: visa, passport, permits, mail, cargo, customs, etc.
Responsible for all licenses, accounts activities; new, renewal and deletion (Commercial Registration and MISA license) - Prepare required Arabic/English Letters for all government related requests.
Arrange landing permission with Saudi Civil Aviation department for all Shell Aircraft when Senior Shell officials visit in the Kingdom.
Managing GOSI website (adding all employee's salary information to GOSI, deleting employees from GOSI, reporting monthly GOSI Payment, and Issuing Saudization Certificate.
Changing profession of employees as per Saudi labor and passport office requirements - Working with the Saudi Customs and Border and arrange necessary for importing and exporting of any company goods and when employee departs on final exit.
Filing of important documents (correspondence with different department, Iqama copies, passport copies etc.)
Renewal and issue of Registration for all company’s vehicles with traffic department
Focal Point for all government platforms (including GAZT)
Liaise with ministries and government officials for company-related matters.
Responsible for Shell owned vehicle permit and insurance renewal.
Dealing with external Stakeholders.
Real Estate Responsibilities:
Provide administrative support to the Facility Management
Assist with FM tasks such as coordinating maintenance and repairs, managing inventory, and overseeing office supplies.
Draft, format, and properly document official letters, and forms.
Provide administrative support across various departments.
Manage petty cash and document invoices, and expense reports
Arrange vehicle servicing and maintenance schedules on the request of FM Manager
Collaborate with other team members to ensure smooth operations of the facility.
Act as the main point of contact for Landlord ensuring request are met. - Keep accurate records of all facility-related documents, such as building plans, maintenance schedules, safety protocols, and equipment manuals.
Assist in monitoring and managing energy consumption within the facility, implementing energy-saving measures, and promoting sustainable practices.
Participate in the implementation of ERP, including organizing drills and training sessions for staff.
Record Management:
Ensure SharePoint sites are up to date.
Proper recording of key documents.
Proper reporting of activities, and share regulatory updates with FM.
EXPERIENCE & QUALIFICATION REQUIRED:
- Diploma or bachelor’s degree in management or relevant major.
Minimum 0-2 years of experience in Government Affairs
Proficiency in Microsoft Office.
Strong communication skills in English and Arabic are a MUST.
Ability to write official letters in Arabic and English
This job is no longer accepting applications
See open jobs at Shell.See open jobs similar to "Government Admin Assistant" Mass Technology Leadership Council.