| | | Category: | Office/Clerical Support | | Subscribe: | | | Department: | School of Health & Patient Simulation | | Locations: | Springfield, MA | | Posted: | Oct 11, 2024 | | Closes: | Open Until Filled | | Type: | Full-time | | Position ID: | 182022 | | Share | About Springfield Technical Community College :
Located on 35 acres of the Springfield Armory National Historic Site and founded in 1967, Springfield Technical Community College is a major resource for the economic vitality of Western Massachusetts. As the only technical community college in Massachusetts, STCC offers a variety of career programs unequalled in the state. Digital Multimedia, IT Security, Nursing, Robotics, Sonography, Mechanical Engineering Technology (Advance Manufacturing) and dozens of other career programs produce potential employees each year. STCC's highly-regarded transfer programs in Business, Engineering, Liberal Arts, Science and Technology continue to provide the most economical option for students pursuing a four-year degree. With an annual enrollment of over 6,500, evening, weekend and online students, STCC is a vibrant campus rich in diversity and justifiably proud of our designation as a Hispanic Serving Institution. Respect, is one of the Core Values of the College and we strive to nurture mutual respect among faculty, staff and students. With respect, we embrace differences to create an inclusive environment for all. Together, we support students as they transform their lives through intellectual, cultural, and economic engagement while becoming thoughtful, committed and socially responsible graduates.
Job Description:
This position is responsible for supporting the Director of Nursing and the Nursing program by representing the Director of Nursing and Nursing program, organizing the daily operation and management of the office; preparing various documents; making office and department purchases; and maintaining filing. This position will also help enhance the colleges and departments customer service reputation by assisting students and visitor and directing them accordingly. Assisting with coordination and maintenance of nursing accreditation and nursing program requirements is imperative with this position. RESPONSIBILITIES: - Represents the Director of Nursing to the public by handling and screening incoming telephone calls; recording and transmitting messages; receiving and announcing scheduled visitors; screening unscheduled visitors.
- Assists with scheduling and rescheduling appointments/meetings on and off campus as directed by the Director of Nursing.
- Provides office services support for Director of Nursing by inputting data; proofreading documents; gathering information; preparing reports; maintaining files; ordering and maintaining supplies and equipment.
- Keeps information confidential by following confidentiality policy.
- Supports inter and intra departmental cooperation by contributing to effective working relationships.
- Answers questions for current and prospective students.
- Assists with maintaining and coordinating nursing contracts.
- Maintain files and records so they are up-to-date and easily accessible.
- Handle travel arrangements for Director of Nursing and faculty.
- Assists with maintaining budget files such as Procard management.
- Make purchases as directed for the department office.
- Assists with collecting/delivering staff timecards.
- Book rooms and coordinates needs such as food, set up etc. for events and meetings.
- Takes meeting minutes.
- Manage faculty committee minutes and review typed documents, when needed.
- Utilize office equipment, such as photocopiers, printers, fax, and computers, for word processing, etc.
- Assist in office management.
- Proofread typed material for grammatical, punctuation, and spelling errors, and for proper format, accuracy, and completeness.
- Assist with coordination and maintenance of files for college and nursing accreditation.
- Assist with the coordination and organization of nursing events and activities such as pinning; BSN information sessions etc.
- Assists with tracking and maintaining faculty and student information.
- Contributes to a safe and secure environment by following established procedures.
- Completes other responsibilities as directed by the Director of Nursing or Dean of the School of Health & Patient Simulation.
Requirements:
- High School diploma required.
- Three (3) years of full time, or equivalent part-time experience in office work.
- Must possess excellent customer service skills.
- Very good knowledge and experiential utilization of MS Office applications.
- Very good knowledge and experiential utilization of Google applications.
- Strong proven computer skills.
- Strong data entry skills.
- Good multi-tasking, scheduling, telephone skills, and meeting planning.
- Evidence of analytic and problem solving skills.
- Detail oriented.
- Excellent written and verbal communication skills.
- Organized and self-motivated.
- Professional and Dependable.
- Experience and appreciation for a diverse and inclusive community.
- Must be a team player.
- Prior work experience in higher education strongly preferred.
Preferred Qualifications: - Associate's Degree
- Bilingual (English/Spanish) desired
- Prior work experience in higher education
EQUIVALENCY STATEMENT: Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.
Additional Information:
Salary: $46,888.86 annually, Grade 13/Step 1
Benefits: Yes, Full Time Position 37.5 hours per week, Monday-Friday, 8 am-4 pm. Flexibility required for events and accreditation.
Union: AFSCME
Grant Funded: No
Closing Date: Open Until Filled All candidates must have legal authorization to work in the United States. Springfield Technical Community College is not sponsoring H1B Visa. INFORMATION AWARENESS SECURITY TRAINING: Candidates for employment should be aware that all STCC employees are required to complete Information Awareness Security Training within thirty days of their orientation date and annually thereafter.
Application Instructions:
All available positions are located at: www.stcc.edu/about-stcc/employment which applicants must apply online by submitting a cover letter**, resume and three (3) professional references. **Cover letter must demonstrate how your education and experience qualifies you for this position. PRE-EMPLOYMENT DETAILS: STCC conducts a pre-employment screening. Initial and continued employment is dependent upon meeting National Background Check, Criminal Offender Record Information (CORI) and/or Sex Offender Registry Information (SORI) check and if applicable, Physical and Alcohol/Drug Testing requirements. Screening also includes verification of academic credentials, licenses, certifications, and/or verification of work history. Finalist(s) for this position will be subject to a pre-employment screening as a condition of employment. POLICY STATEMENT ON AFFIRMATIVE ACTION, EQUAL OPPORTUNITY & DIVERSITY: Springfield Technical Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and/or Title IX Coordinator, Kathryn C. Senie, Ed.D, J.D. at 413.755.5642 or via email at kcsenie@stcc.edu, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. EQUAL OPPORTUNITY STATEMENT: STCC's personnel and academic decisions, programs and policies are formulated and conducted in a manner, which will ensure equal access for all people and prevent discrimination. As part of this effort, a College will ensure that employment and academic decisions, programs and policies will be based solely on the individual eligibility, merit or fitness of applicants, employees and students without regard to race, color, creed, religion, national origin, age, disability, sex, marital status, military service, gender identity, genetic information, sexual orientation or political or union affiliation.
URL: www.stcc.edu
|
